Board of Directors

John D Wilson, President

Josh Peyton, Vice President

Amy Peyton, Secretary

Sandra Anderson, Treasurer

Tory Ostic, Director at Large

Duties

Board of Directors

The association has responsibility for its common elements as well as the management and operation of the association’s business affairs – – all in accordance with standards established by the governing documents created when the community was first developed.  Members of the board of directors of the Crofton Hills Homeowners Association serve without compensation. The board’s authority includes all of the powers and duties enumerated in the provisions of the documents governing the association.

Officers of the Association

The association acts through its officers. The board of directors makes the policies for the association, and carries out these policies and administrative functions for the community. All of the officers have an affirmative obligation to act with utmost good faith towards the association and cannot deal in the funds or the property of the association to their own self advantage.

Acting through the board as a whole, a board member should:

Enforce the documents
Establish sound fiscal policies and maintain accurate records
Develop a workable budget, keeping in mind the needs, requirements and expectations of the community
Establish reserve funds
Act on budget items and determine assessment rates
Collect assessments
Establish, publicize, and enforce rules and penalties
Authorize legal action against owners who do not comply with the rules
Review local laws before passing rules or sending bylaws to membership for approval
Appoint committees and delegate authority to them
Select an attorney, an auditor, insurance agent and other professionals for the association
Provide adequate insurance coverage, as required by the bylaws and local governmental agencies
Inform board members of all business items that require their vote
Inform members of important board decisions and transactions
See that the association is protected for the acts of all parties with fiscal responsibilities
Attend and participate at meetings

Operating a homeowner association carries with it many of the very same duties and responsibilities as overseeing any other business. Serving as a board member is a valuable and rewarding experience that should be undertaken by those who see it as an opportunity to serve their fellow neighbors while protecting and enhancing the assets of the community. It is serious business, but also a task worth doing well in order to safeguard the investments of all.

President

The president is vested with all the powers generally given to the chief executive officer of a corporation. He or she will preside at all meetings of the board and the membership. The president will execute contracts, orders and other documents in the name of the association as its agent. When signing documents, the signature, under most circumstances, will bind the association under a doctrine of inherent powers. The president also assumes general charge of the day-to-day administration of the association and has the authority to order specific actions in furtherance of the board’s policies. The president serves as spokesman for the board of directors in most matters relating to general association business. Like all officers of the association, the president has an affirmative duty to carry out the responsibilities of the office in the best interests of the association. Unless otherwise specified in governing documents, the president serves at the will of the board of directors and can be removed with or without cause at any time by a majority of the full board. The president will chair one of the substantive committees.

Vice President

The vice-president is vested with all the powers which are required to perform the duties of the association president in the absence of the president. The vice president does not automatically possess inherent powers to act in the capacity of the chief executive officer, and may act for the president only when the president is actually absent or otherwise unable to act. The vice-president may assume such additional duties as are defined by the board of directors. The vice-president will chair one of the substantive committees.

Secretary

The secretary of the association is responsible for keeping and maintaining a record of all meetings of the board and the membership and is the custodian for most of the official records of the association. He or she is responsible for keeping contact information including the association’s web page up to date. If the secretary does not actually keep the minutes of the meetings, he or she is responsible for obtaining someone who will do so as a recorder or assistant secretary. As the custodian for the minutes and other official records of the association, the secretary is responsible for insuring access to those records by the members of the association and their authorized representatives.

Treasurer

The treasurer is the custodian of the funds, securities and financial records of the association. The treasurer’s duties will include overseeing the appropriate people to insure that the financial records and reports are properly kept and maintained. The treasurer is responsible for coordinating the development of the proposed annual budget and for preparing and giving the annual financial report on the financial status of the association. The treasurer will ultimately be responsible for insuring that the financial records of the association have been maintained properly in accordance with sound accounting practices.